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SECRETARIAL SERVICES

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Secretarial Services

What Is Secretarial Services?

Security risks have to be taken seriously: theft, disruption, industrial espionage, product manipulation or counterfeiting, fraud and even terrorism. Since the assets at risk are yours or your customers, it makes sound business sense to reduce the level of risk - especially as the complex nature of today's globalisation and transport chains means all stakeholders are everybody suffers. A certified risk management system based on a uniform security standard is an important step towards tackling supply chain threats, thereby enhancing your reputation as a reliable player in the transport business. GL Certification is the first certification body worldwide to offer accredited certification services according to the newly developed ISO 28000 security standard. Security certification is a strong tool and GL Certification is your strong partner.

Main Responsibilities of the Secretary :

The responsibilities of the Secretary of a Management Committee are outlined below :

Ensuring meetings are effectively organised and minuted :

- Liaising with the Chair to plan meetings

- Receiving agenda items from committee members

- Circulating agendas and reports

- Taking minutes (unless there is a minutes secretary)

- Circulating approved minutes

- Checking that agreed actions are carried out.


Maintaining effective records and administration :

- Keeping up-to-date contact details (i.e. names, addresses and telephone numbers) for the management committee and (where relevant) ordinary members of the organisation.

- Filing minutes and reports

- Compiling lists of names and addresses that are useful to the organisation, including those of appropriate officials or officers of voluntary organisations.

- Keeping a record of the organisation's activities

- Keeping a diary of future activities


Upholding Legal Requirements :

- Acting as custodian of the organisation's governing documents

- Checking quorum is present at meetings

- Ensuring elections are in line with stipulated procedures

- Ensuring organisation's activities are in line with its objects

- Ensuring charity and company law requirements are met (where relevant, unless there is a separate company secretary)

- Sitting on appraisal, recruitment and disciplinary panels, as required.


Communication and correspondence :

- Responding to all committee correspondence

- filing all committee correspondence received and copies of replies sent

- keeping a record of any of the organisation's publications (e.g. leaflets or newsletters) and

- reporting the activities of the organisation and future programmes to members, the press and the public (unless there is an Information or Publicity Officer).

- Preparing a report of the organisation's activities for the year, for the Annual General Meeting.

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Secretarial Services

Secretarial Services

A Certified Risk Management System based on a Uniform Security Standard.